Vestry Meeting Minutes 2/9/10

Called to order at 7:05 p.m. by Carol Barker, new Senior Warden

Members present:  Carol Barker, Dennis Bartz,  Kathie Carlson,  Kendall Childs, Charlotte Doctor, Sue Ferron, Stu Finke, Simon Frost, Greg Michael, George Packer,  Rand Reasoner, Bruce Roe, Annelie Rugg, and RoseAnn Zarasua.

January minutes accepted as amended.

The Vestry spent time welcoming new members and getting to know one another.

Junior Warden Election  -- Dennis Bartz elected

Clerk Election  -- Sue Ferron elected

Facilities  Dennis
        Saturday, February 20^st will be another work party at the church. Painting various places, repair of chairs and kneelers, and weed treatment will be done. The Welcoming Church Committee has made cleaning and upgrade of bathrooms a priority. Big projects include remodeling the restrooms near the Sanctuary and fixing the doors on the west side of the Sanctuary. Facilities Committee will prioritize the big projects at their March meeting. It was brought to Dennis'; attention that there is no hot water in the Family Center women's bathroom.
George Packer and John Arnold have been working on changing out the old fluorescent lights and ballasts on the campus. CLEO rebate from the DWP will be $1984. With that money, we may be able to replace all the fluorescent covers. The bridge group has been growing  they are good renters.

Time of meeting discussion  Tuesdays or Sundays  perhaps a compromise would be to alternate days. This will be discussed again at the Vestry retreat.

Ideas for the year  Julie Fanton  and Elizabeth Hart will be going to Uganda in June. Sue stated she will be working to make the Outreach Committee a real committee.

Vestry members will send Rand and Carol weekend dates in March they are available for the Vestry Retreat. The weekend will consist of a Friday evening meeting and Saturday from 9 a.m. to 2 p.m.

Treasurer RoseAnn Zarasua suggested the check signers should be a stable group consisting of Rand Reasoner, Kathie Clark, Katherine Geeslin, and RoseAnn. That way we don't have to change the signature cards every year. Approved by Vestry.

Audit  Committee  George Packer can continue on committee as well as Chuck Wathen. Bill Prescott and Tanya Rynerson will be asked to join the committee. The Audit Committee prepares reports for the Diocese. Reports are due in September for the previous year.

The Vestry approves a Don Hedrick Memorial Tree to be planted near the church playground.

Future needs  A new Stewardship chairman will be needed in the Fall

Marketing ideas  How do we publicize the church?

How do we raise money (fundraising)?

How do we meet the needs of the community (both parishioners and the neighborhood?

Plus how do we know what is the Lord calling us to do in this place?

A suggestion was made to have a divorce support group during homework club as an outreach.

A liasion person from the Vestry for Pantry building committee is needed. We could have a labyrinth teaching or meditation service

Mention was made to be sure to keep website updated.

Things in the hopper
        Welcoming church  Dauna Packer will put together a report to the Vestry. Suggestions from the Welcoming Committee that involve facilities will be turned over to the Facilities Committee. (This will include such things as signage on the campus.) Each member of the Welcoming Committee is responsible to get six members informed about the idea of a welcoming church. We discussed name tags: they are useful to remove burdens and barriers, however, no name tags for newcomers make them feel left out. Notes from the Welcoming Committee will be posted on the leadership site.
        The UTO grant has been submitted to obtain seed money for building new facility for the Food Pantry. The Food Pantry needs refrigerator, freezer, and storage space. An architect has not been chosen. The building will be approximately 30 feet by 65 feet. We need to assess what the community needs as well as what the Food Pantry needs.
        Vegetable garden (Barbara Partridge)  Prince of Peace received a $5,000 donation last December to help us develop a community garden, with the idea that part of the produce will go to the Food Pantry. One idea would be to invite condominium dwellers to grow food.
        $6,000 has been donated for a new stained glass wall behind the altar.
We must submit names to the Diocese for the delegates to convention. The convention will be the first weekend in December, but the names of six delegates and six alternates must be submitted by June. 

New Vestry members were advised on keys, alarm codes, and mailboxes, as well as given a tour of the Leadership site on the website.

The meeting was adjourned at 8:45 p.m.